Easify Forums

Re: VAT registration

When you change the VAT registration status in Tools > VAT Settings, you are asked what you'd like to do with your product pricing.

You can make changes to multiple products at a time, with this feature you could change the margin / markup of products that need to be increased by the same amount.

Here's our support article if it helps.

Re: VAT registration

Fantastic, I wasn't looking forward to doing it all one by one.

Thanks for such a speedy reply 

Re: VAT registration

Ok, so I have just tried this and if I click yes it appears to be adding 20% to all the products. If I click no it does nothing. As I said before, the products were previously the gross price, but needed to be split for net and vat, ie the customer will be paying the same price as before. Is there a way of doing this?

Also I can't see where I have to put the VAT number to go on the invoices.

This is supposed to be up and running by Monday 1st August so a quick reply would be appreciated.

Re: VAT registration

To get this behaviour you will need to change the value of a VAT rate twice.

- Open up Tools > VAT Settings

- While being VAT registered

- Change the standard VAT rate from 20 to 20.01 then click OK.

- Upon changing a VAT rate you will be prompted with the following options:

In your scenario, you want to keep your sell prices the same, so select the first option and click OK.

Keep my product sell prices the same by automatically adjusting my product margins.

- Now go back and change the standard VAT rate back to 20 and click OK and select the first option again.

This will make sure your product prices stay the same and the margins absorb the change in VAT rate.

Please note, if a product price needs to be reduced to the point the margin is lower than 0, you gross profit for that product will be negative.

Re: VAT registration

Hi John

Thanks for the reply on this problem. I have done exactly as you said and it's still not working. It keeps adding 20% to the price that should already be gross. It is also not changing the net/vat on the buying in price.

When I change the VAT status to vat registered I am getting another pop-up window saying "you have changed your VAT registration status to VAT registered. Would you like Easify to update all of your products to use the default VAT rate of 20%. Click yes to change your status to VAT registered & update your products. Click no to change your status to VAT registered and leave your products as they are"

Whichever option I choose, it adds 20% the, already, gross price.

Your help on this problem would be very much appreciated

Debbie

Re: VAT registration

Apologies, this scenario isn't automated in Easify.

I have added a review item to our feature request list so we may review this functionality for a future update.

Turning on VAT registration will prompt whether or not you want to set the default VAT rate to each product. In 3.85 the standard / default VAT rate is 20%. Clicking no will leave your products at a 0% VAT rate.

If you change the value of the standard VAT rate, you will be prompted to either decrease your margin to absorb the change or to keep the margin the same and increase the overall price.

To absorb the VAT increase when none of your gross / inclusive of VAT prices you have two options:

Manually edit your prices in Easify

If the changes to your margin are identical for multiple products, you can use the edit multiple products feature to help speed things up.

Setup Product Updates via Import of Spreadsheets

Easify can update products on mass via a spread sheet.

For this to work you must link each line in the spread sheet to an existing product in Easify via an identity column. Identity columns are as follows: Our SKU, Supplier SKU, Manufacturer SKU, EAN No

Re: VAT registration

Hi John,

Thanks for that but we gave up in the end and sat up half of Monday night changing everything manually.

The profit margin doesn't change for us (most retailers?) because we can reclaim input VAT on the cost of the stock. So we had to change all of our cost prices instead which then seemed to update the selling price automatically (via the pre-set margin). So far this seems to have worked......

Not looking forward to having to do the same thing again in January when we have a price increase because I can't see a way (so far) of doing a (say) 3% price increase over all products by each supplier.

Re: VAT registration

You could investigate the spread sheet method of updating your product margins.

That way you can write a formula that updates the margin by 3%, then import and overwrite the old margin values.