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 VAT - Retail Scheme and Invoicing etc

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Posted by chazzer

VAT - Retail Scheme and Invoicing etc

Hi

If I produce an invoice that is two pages long and then use the 'save invoice to documents folder as .pdf', the result is that it will save it as two pages, but it is just the first page replicated twice and not two different pages.

The way I get around this is to use the method above, but then use the 'save as' feature which I then save as the previous file i.e overwrite it. This produces the document correctly. This happens every time I have a document more than one page long, why is that?  

I have completely uninstalled Easify and re installed in a failed attempt to get rid of the EASU screen after downloading the trial. I had to do this regardless that I had uninstalled it in windows control panel, but it never worked anyway  

On the subject of VAT again, please see the following attachments

  [Missing attachment: VAT example 1.jpg] 

The net price is £1.17, VAT £0.24p and total is £1.41, therefore the VAT is calculated as 20.51% of the net price

The next item.....

  [Missing attachment: VAT example 2.jpg] 

This shows a product for sale at £7.91, VAT £1.58 and total ££9.49, therefore the VAT is calculated as 19.97% of the net price

One more item to illustrate the point.......

  [Missing attachment: VAT example3.jpg] 

This shows a product for sale at £1.77, VAT £0.36 and total £2.13, therefore the VAT is calculated as 20.33% of the net price

I don't understand why this happens instead of creating everything as 1.2 (+20%) of the net price. I understand that easify uses the VAT retail scheme as mentioned in a previous post, but not sure why this difference occurs........can you shed any more light on it?

Also, HMRC VAT notice 727/4 retail schemes, paragraph 2.4 states that 'sales to other VAT registered businesses must not be included in a retail scheme'

Here is the link for your convenience... https://www.gov.uk/government/publicati ... ent-scheme

How do we sell to other VAT registered companies using easify so that the VAT calculates correctly?

I Understand that we are able to change the VAT on a purchase order but how is that done on a customer invoice?

Thanks in advance

Gavin

Posted by John

Re: VAT - Retail Scheme and Invoicing etc

chazzer said:

If I produce an invoice that is two pages long and then use the 'save invoice to documents folder as .pdf', the result is that it will save it as two pages, but it is just the first page replicated twice and not two different pages.

We have a patch for this that we can apply for you over a remote desktop session. Please join our live chat system via the support section our of website so a support engineer can assist you.

chazzer said:

On the subject of VAT again, please see the following attachments

The net price is £1.17, VAT £0.24p and total is £1.41, therefore the VAT is calculated as 20.51% of the net price

The next item.....

It is not possible to get exactly 20% for every price, as we have to round prices to 2 decimal places.

Here's a guide to how the values for each of your examples are calculated:

chazzer said:

[img]http://forums.easify.co.uk/download/file.php?id=55[/img]

This shows a product for sale at £7.91, VAT £1.58 and total ££9.49, therefore the VAT is calculated as 19.97% of the net price

One more item to illustrate the point.......

chazzer said:

[img]http://forums.easify.co.uk/download/file.php?id=56[/img]

This shows a product for sale at £1.77, VAT £0.36 and total £2.13, therefore the VAT is calculated as 20.33% of the net price

chazzer said:

I don't understand why this happens instead of creating everything as 1.2 (+20%) of the net price. I understand that easify uses the VAT retail scheme as mentioned in a previous post, but not sure why this difference occurs........can you shed any more light on it?

In this forum post I explained why VAT is calculated on individual products and not on the sub total in Easify.

If your business is required to use a different method of calculating VAT, Easify may not be best suited for your business. Alternatively you could export the "File > Export > All Transactions" spread sheet and use the exclusive of VAT values to work out how much VAT you have charged based on your VAT scheme, ignoring the VAT totals that Easify calculates.


Happy to help - John (Easify Support)

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