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 Some advice please

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Posted by carparts

Some advice please

Hi Again, nearly fished adding all our products to the database.... I would just like some advice on what people think would be the best option for us to use for invoicing.....

We dont do 'quotes' on a computor and basically orders are noted down, wrote in our order book then invoiced...thats how it has been done for years....

Looking at the invoice side of easify it looks quite time consuming having to make the order, change status etc etc then invoice , the mark as paid.

At the moment on my old system (reason for change is my current system doesnt monitor stock...simply invoices) I type in customers details...parts sold.. print out then mark as paid if it is..if not it goes to money owed..

Would it be better for me to use the POS option for 'invoicing' a pre paid internet order?

The software is great...but I am a little daunted at the moment on invoicing as there are some many options.... I can maybe do 50+ a day and Im worried its going to take a lot of time to invoice stuff.. for example at present it takes me about 90 seconds to add customer, invoice, print then mark as paid....

Dont get me wrong its a great program..just trying to see if theres anyway I can tweek to make invoicing suit the role I use it for.... do people think order way of invoicing or pos option is best for me??

Thanks

Graham

Posted by Richard

Re: Some advice please

Hi Graham,

You can use the POS to raise invoices... When you raise a sale on the POS it ends up in exactly the same place as if you created it from the Orders & Quotes screen. So it would be quicker to enter data this way if your main aim was to rapidly get to the invoicing stage.

If you have a website that people raise orders through, then the best approach that Easify allows you to do is to have the orders sent straight into Easify without having to enter anything manually. When someone places an order on your website, the order automatically gets injected into Easify and you just print the invoices without having entered them at all. For this you would need our optional extra Easify Advanced Server Upgrade (EASU).

In our next free upgrade (Feature Pack  which will be out in a few weeks time, we are including a bulk invoicing facility so you can print and send all your invoices in one go without having to open and print them individually.

If you're interested in connecting your website to Easify feel free to drop me a line to support@easify.co.uk  

Hope that helps


Regards - Richard (Easify Developer)

Posted by carparts

Re: Some advice please

Thats great Richard thanks for the advice.... I am happier now I know that the POS is the quickest route...also...does Easify allow stock to go in a 'Minus' ?

we do a lot of products that are made to order using different items..... pre painted panels is one... would I have to add a quantity on stock or will it just go to minus ?

Posted by Richard

Re: Some advice please

We don't currently support minus stock levels, but we've had lots of requests for this feature so it has been flagged for inclusion in a future version.

We're busy getting ready to release Feature Pack 8 (FP8) which will have lots of new features (Paperwork designer, bulk invoicing, real-time product sales history, multiple price bands). After that we will probably do an FP8.5 where we release a few more new features that didn't make it into FP8 (mainly ecommerce stuff).

After that we're onto FP9 for which we have an overhaul and beefing up session planned for the accounting side of Easify and during FP9 we will vey likely implement minus stock levels, fractional stock levels and a whole load of other requested features.


Regards - Richard (Easify Developer)

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