Working With Products

Working With Products

In the previous help article we covered how to easily and rapidly create a new order and add products to it.

No doubt you will wish to make changes to your orders such as changing prices, quantities, VAT rates or even adding comments to each item on an order. The orders window allows you to do exactly those things.

Product Columns Described

SKU: The SKU (Stock Keeping Unit) of the product.

Manufacturer: The product manufacturer.

Description: The product description.

Qty: The quantity of the product that is required. Change this value as required.

Alloc.: The quantity of stock that is currently allocated (reserved) for this product. You can change the Alloc. value for a product yourself, either to allocate stock in order to reserve it for an order, or to deallocate stock which frees up stock for other orders. If you wish to see which other orders this product has been allocated to you can click the button.

Free/On Hand: (Automatic stock control mode only) This read only column displays two values separated by a '/' symbol. The Free value tells you how many products you have in stock that are not allocated anywhere i.e. that are freely available to sell. The On Hand value denotes how many of the products in total you physically have in stock.

VAT: (VAT registered users only) If you are registered for VAT this column displays the VAT code for the VAT rate that the product is currently using. You can alter this value if you have a product for which you want to change the VAT rate.

Price Ea.: This column contains the each price of the product.

Total: This is the total price for the product. It is calculated as Qty x Price Ea. for the product. If you are VAT registered the total excludes VAT.

Status: This column contains the status of each product on the order. You may change this value to reflect the current status of each product within an order. As an order progresses through your company you should update the product status to help you keep track of your work flow. Product status is discussed in greater detail in the Product Status help article.

Comments: This column can be used for comments that you wish to add to the products on an order. Either type a comment directly into the comments column, or double click the comments column to open a text editor where you can enter multi-line comments. You can also select the product and click the button to open the comment editor.

NOTE: Any comments you enter here will appear beneath the product they relate to on printed quotes, estimates and invoices. Comments are a great way of adding descriptive notes to your quotations, they are also an excellent way of adding justifications to the elements of an invoice if you feel that they require further explanation for your clients.
NOTE: If you have enabled the Serial Number Column in Easify options, the serial number column will be visible in the order details window.
Adding, Deleting and Changing Product Quantities

Adding products to an order was covered in the previous help topic.

You can change product quantities by directly entering a quantity value for the product in the Qty column.

It is possible to enter a negative quantity for a product on an order. This is useful if you are processing a product return. You can add the returned product to an order, give it a negative quantity and it will therefore be given a negative value. Alternatively you can mark the product as returned by selecting the Returned status under the drop down list. This will automatically mark the product as returned and give the quantity and value a negative value.

To delete a product from an order, simply select it and press the delete key, or select it and click the button.

NOTE: This article provided an overview of working with simple products i.e. products which are not assemblies. Click here to learn more about Working with Assemblies.

Easify Website V 5.0    © 2024 Easify Ltd ® All rights reserved.     Privacy Policy